*Shared Booth
If an organization falls under one of the following two categories, they are eligible to share their booth with individuals from organizations other than their own:
- Any non-profit association or destination promotion agency (states, CVBs, regional promotion agencies) may have members or constituents in their booth.
- Any for-profit parent company may have representatives of its subsidiaries, franchise or management-owned properties in its booth.
Individual registration fees also apply to each individual in the booth. The early Shared Booth Delegate registration fee is $950 until November 7, 2008; after November 7, 2008, the Shared Booth Delegate registration fee is $1175.
NOTE: At least one member of the booth holding organization must be registered in the booth and should serve as the Key Contact. The Key Contact is the only person eligible to register the additional booth share delegate(s). Download and print the Exhibitor Shared Booth Delegate Registration form to register these individuals.
Organizations participating in a declared booth share will receive:
- An individual contact listing for the booth share organization will appear in the Delegate Registry under the primary organization's booth listing, including organization name, delegates' name, title, address, phone, fax, website, and email address;
- An organization listing in the Exhibitor section of International Pow Wow's Official Program;
- The booth share organization's name, city and state will be printed on the delegates' badges instead of booth holder name; and
- A contact listing for the booth share organization will appear on powwowonline.com under the booth holder's organization listing.
Appointment Option Fees and Information
Extra Appointments Option
The Extra Appointments Option is designed for exhibiting organizations who do not feel that the 44 appointment time slots per booth are sufficient in meeting the demand from buyers to meet with them. If your organization has received fully booked schedules in the past and is able to handle additional pre-scheduled appointments, the Extra Appointments Option may be useful for you. We do not recommend this option for first time exhibitors or exhibitors who have not had full schedules in the past, unless you are confident you will have high demand for appointments from the buyers.
If you select and pay for this option, YOU will have the opportunity to request an additional 20 buyers! Of course, mutual appointment requests still have the highest priority in the scheduling process and your requests are not guaranteed, but by allowing you to make more requests, you are improving your chances of getting appointments that you would not have gotten without this option..
Each booth space at International Pow Wow has the possibility of 44 pre-scheduled appointments. However, if your organization has requested the Extra Appointments Option, the computerized appointment scheduling process will allow up to an additional 20 appointments to be scheduled for a possible total of 64 appointments per booth space.
Extra Appointment Option Fees
|
Extra Appointments Option |
| |
TIA Members |
TIA Board Level Members |
Non-Members |
| Single Booth |
$225 |
$225 |
$275 |
| Double Booth |
$450 |
$450 |
$500 |
| Triple Booth |
$675 |
$675 |
$725 |
The fee is non-refundable after the computerized appointment scheduling process has taken place.
Domestic Buyer Appointments Option
U.S. Suppliers will have the opportunity to meet with qualified Domestic Wholesale Buyers, Online Travel organizations and buyer representatives from exhibiting Receptive Tour Operators in formal, pre-scheduled appointments. If you are an Exhibitor who would not like to meet with Domestic Buyers, please add the Domestic Buyer Appointment Option - Opt Out to your shopping cart when you register online.
Multiple Booth Scheduling Option
This option was developed to make scheduling appointments more efficient for U.S. Suppliers with multiple adjacent booths that combine their appointment schedules. To take advantage of this, add the Multiple Booth Scheduling Option to your shopping cart when you register online. You must also complete the Multiple Booth Scheduling Option Form. By completing and submitting this form to TIA, you are agreeing that the organizations you list are to be considered part of a 'Scheduling Group' during the appointment scheduling process. Each organization will be linked together so that buyers are only scheduled once in this Group. Each organization included in your list must also submit the form as confirmation of their agreement to be included.
Press Appointments Option
We anticipate that more than 250 International Journalists from 40 countries will attend International Pow Wow this year and your organization has an opportunity to schedule appointments with them. If you are an Exhibitor who would not like to meet with Press, please add the Press Appointments Option - Opt Out to your shopping cart when you register online.
Visit USA Committee Appointments Option
This unique opportunity gives you the chance to meet and share information with Visit USA Committee Chairs from all over the world. If you are an Exhibitor who would not like to meet with the Visit USA Committee, please add the Visit USA Committee Appointments Option - Opt Out to your shopping cart when you register online.
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Booth Location
Booth locations are assigned by TIA on a regional basis. Requests for special locations must be submitted when you register online. TIA will honor such requests whenever possible. Requests for placement near another organization or a specific configuration of booths must be mutually requested from each organization's respective registration in order to be considered. If an organization does not submit their location request TIA retains the right to assign the organization's booth space in any area of the Marketplace Hall that it deems appropriate.
Booth Cancellations
A 50% refund will be given if booth is cancelled by January 26, 2009. No refund will be issued for booths cancelled after January 26, 2009.
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|
|
| |
TIA Members |
TIA Board Level Members |
Non-Members |
Early Payment Discount
Before November 7 |
$725 |
3 Complimentary |
$1,175 |
Standard Registration Fee
After November 7 |
$995 |
3 Complimentary |
$1,325 |
Individual exhibitor delegate registration is open only to U.S. Suppliers who have reserved a booth or who are participating in a declared booth share. Please note that individual exhibitor delegate registration fees are not included in the booth rental fee.
NOTE: Board Level Members receive three (3) complimentary individual registrations.
Individual exhibitor delegate registration includes admittance to all official International Pow Wow functions, including meals and evening functions; local transfers for all official International Pow Wow events and activities; ground transportation from the Airport to Host Hotels and back; and all publications issued as part of the registration package. These fees do not include booth rental, housing or other transportation. Payment must be received by TIA for an individual exhibitor delegate registration to be considered valid. If an exhibitor registers early, but payment is not received for that individual by the early discount deadline of November 7, 2008, the discounted registration fee will not apply.
There is no spouse or family program, and no partial registration will be given for attendance at International Pow Wow social events.
Key Contact
Please designate one of your delegates as your organization's Key Contact. This person will receive all correspondence from TIA prior to International Pow Wow and will be responsible for your organization's compliance with TIA's Marketplace Hall Rules and Regulations.
The Key Contact serves as the liaison between your organization and TIA in organizing your participation in International Pow Wow. He or she should be accessible to TIA at all times before and during International Pow Wow. The Key Contact is the only delegate to receive all mailings and email correspondence from TIA. Other delegates in the booth must go through their Key Contact to obtain information such as the powwowonline.com login and password for updating your Organization Profile, requesting appointments and for the list of pre-scheduled appointments. Key Contacts should also instruct their exhibit booth staff to go online to reserve housing when the housing bureau opens in October.
Individual Exhibitor Delegate Cancellations and Name Changes
The Key Contact for the booth is solely responsible for notifying TIA of any changes, cancellations or additions to the booth. If you are currently registered and you have corrections or changes, please email them to us at powwowreg@tia.org. Cancellations of individuals made by February 18, 2009 will receive a 50% refund. Cancellations made after February 18 and any no-shows which occur onsite will not be eligible for a refund. Payment must be included for each additional registration. There is no charge for name changes/substitutions.
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Organization Profile
U.S. Suppliers must either update their Organization Profile on powwowonline.com in order to be included on powwowonline.com and the Delegate Registry. This information is due when your registration is submitted.
Domestic Buyers
If you are an Exhibitor who would not like to meet with Domestic Buyers, please add the Domestic Buyer Appointment Option - Opt Out to your shopping cart when you register online.
Qualified Receptive Tour Operators who have registered and paid for a booth at International Pow Wow may register an additional person as a Domestic Buyer. For more details about the Domestic Buyer category including who qualifies, registration fees and benefits, please see the Domestic Buyer Registration and Housing Instructions. All Domestic Buyer registration is subject to TIA approval.
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Housing
The housing bureau is now open! Click here for descriptions of the official International Pow Wow Host Hotels and be sure to secure your hotel reservation today. Exhibitors are responsible for making their own hotel reservations. The deadline to secure hotel reservations is April 13, 2009.
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Badges
You may pick up your badge and registration materials beginning Saturday morning at the Miami Beach Convention Center. (See the Program At-A-Glance for registration hours.)
Badges may not be shared, exchanged, duplicated or "rotated" among attendees. Violators' badges will be confiscated. Lost badges for Exhibitors will be reissued upon the presentation of proper identification and payment of a $300 non-refundable replacement fee. Badges may not be altered, defaced or obscured by appliqués, stickers, or other decorations or souvenirs. Please refer to the Marketplace Hall Rules and Regulations, item number 1.
Your Key Contact may designate one member of your delegation to pick up all the badges for the representatives in your booth onsite at registration, however, the Key Contact is the only person who can register additional delegates onsite. From that point on, each individual registrant is responsible for his or her own badge, and no admittance will be permitted to any International Pow Wow meeting or function without the appropriate badge.
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